Online HRA Declaration Process in HRMS

Last Updated on February 11, 2022 by WBPAY

As per order number 3972-F(Y) Dated: 17.12.2021 of Finance Department West Bengal, Government Employees of West Bengal can submit Online HRA Declaration using eSE login of HRMS of WBIFMS Portal. HRA Declaration is required to submit twice in the year in January and July as per Para 2 of Finance Department Memo No. 6038-F Dated 22/05/1984.

Process of Online HRA Declaration:

In this article you will find the process of online HRA Declaration step by step.

  1. Log in to HRMS using Employee Id and password.
Online HRA Declaration Step 1 My Application
My Application ==> Employee HRA Declaration

2. Click on My Application ==> Employee HRA Declaration

The online HRA declaration form will open now.

There are three types of employees in respect of HRA Declaration.

  1. Unmarried
  2. Married, Spouse NOT IN SERVICE
  3. Married, Spouse is IN SERVICE

Online HRA Declaration for Unmarried Employees:

After going to the Employee HRA Declaration page, Single or Unmarried employees no need to select any option, just click on the Save & Forward to Approver button.

Online HRA Declaration for Unmarried Employees

A message showing “Request has been Successfully Forwarded to DDO Code :: XXXYYY123 and Login Id :: xxxyyy1234″

Application request success message

Now employee can download the application form as PDF if needed.

Online HRA Declaration for Married Employees, Spouse not in Service:

The employee who’s spouse is not in service should select “My wife/husband IS NOT IN SERVICE under the Government of India or any State Government Undertaking or any Statutory or Local Body, Educational Institution etc :the 1st option from the radio button of the Online House Rent Allowance Declaration form.

Hra declaration option for Married spouse not in service
HRA Declaration for Married Employees, Spouse not in Service

And then click on Save & Forward to Approver button.

Online HRA Declaration for Married Employees, Spouse is in Service:

The Employee who’s spouse is in service should select “My wife/husband is IN SERVICE and following are the particulars of her/his employment and pay etc. drawn by her/him :” the 2nd option from the radio button.

Enter Name and address of the Office of in service husband/wife.

Enter present pay per month of husband/wife.

Enter HRA drawn by husband/ wife per month.

Enter rent paid/ rental value of the building if live in a rented house.

Online HRA Declaration for Married Employees, Spouse is in Service

Now click on the Save & Forward to Approver button.

A message showing “Request has been Successfully Forwarded to DDO Code :: XXXYYY123 and Login Id :: xxxyyy1234″

Application request success message

What to do from the Office end?

If you notice the success message you may see that the request has been forwarded to the DDO. Therefore the request can be seen from the DDO Login not HOO Login.

1. Login to the HRMS using DDO Login Id and Password.

2. Click on the Inbox

Now the forwarded HRA Declaration will found in the inbox.

Check inbox for hra declaration applications

3. Click on the list item to open the application of the concerned employee.

Now the application with the button of “Save”, “Accept”, “Reject”, “App report PDF” will appear.

"Save", "Accept", "Reject", "App report PDF"

4. DDO can now Accept or Reject the HRA Declaration request or can save for letter.

After acceptance of the application, the HRA amount of the spouse will automatically update in the HRMS profile of the employee.

HRA Declaration Application Report:

DDO Can view and print the application report from the HRA Declaration Application Report under the Declaration menu (PDF Download not working now).

HRA Declaration Application Report

In case if the employee can’t send the HRA Declaration online, he/ she can submit the form offline vide the order 3972-F(Y) Dated: 17.12.2021. The pdf file of the House Rent Allowance Declaration is in the link below. Please download and print the form and fill the application properly and submit the same to the office of the Drawing and Disbursing Officer (DDO).

FAQs

How to submit House Rent Declaration online?

Login to your ESE account using Employee Id and password, then click on the My Application and then Employee HRA declaration. There you can find the option to submit your HRA declaration.

What is the full form of HRA?

Full form of HRA is “House Rent Allowance”

Thanks for reading this post. If you find this helpful please share with your colleagues and friends.

Download HRA Declaration form PDF for Offline Application.

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