Arrear DA Disbursement: The West Bengal Finance Department, Nabanna, has issued Memorandum No. 3576-F(eGov) dated 24/09/2026, laying out the exact modalities for calculating and disbursing arrear Dearness Allowance for the period 01/04/2008 to 31/12/2019. The order applies to eligible employees whose salary particulars were not processed through the HRMS Module of WBIFMS for all or part of that stretch.
This memorandum operates alongside Notification No. 996-F(P2) dated 13/03/2026 and Notification No. 3556-F(P2) dated 23/09/2026. As per the source, these three documents together complete the picture for arrear DA under the West Bengal Services (Revision of Pay and Allowance) Rules, 2009.
Table of Contents
Who Is Covered
Any state government employee entitled to pay under ROPA 2009 during 01/04/2008 to 31/12/2019, whose salary was not drawn through HRMS for that whole or part period, qualifies. This includes serving employees, those formerly or currently on deputation, and retired employees.
New HRMS Menu for Pay Entry
A dedicated menu, “Pay Details entry for Arrear DA,” is now live in the HRMS Module. The DDO must enter Basic Pay (Band Pay plus Grade Pay) and every other DA-admissible component for the historical period.
- Every entry needs a specific Date of Effect, backed by the Service Book.
- Changes from appointment, promotion, increment or pay fixation must be logged separately.
- For promotions, only the final basic pay after increments and revised grade pay goes in, not the step-by-step progression.
Verification Before Approval
DDOs must cross-check entries against the scanned Service Book available in the system, or upload authenticated records via the “Authentic Pay Records” link if the Service Book is missing. Any mismatch between previously drawn DA and actual Pay Bill or Acquittance Roll records must be corrected in HRMS before the Draft Statement appears under “Arrear/Supplementary Task List.”
Two Statements, Two Bills
Once entries are approved, the system auto-generates two Arrear DA Statements per employee, one for 01/04/2008 to 31/12/2015 and another for months between 01/01/2016 and 31/12/2019 not covered earlier. Bills are drawn separately via “Pay Bill Arrear/Sup Bill Generation,” following standard financial procedure.
Deputation and Retired Employees
| Situation | Responsible DDO |
|---|---|
| Previously on deputation, now regular | Present DDO |
| Currently on deputation, decentralized Service Book | Last state government DDO |
| Currently on deputation, centralized Service Book | Cadre Controlling Authority DDO |
| Retired, no HRMS ID | DDO creates ID via Masters → Retired Employee |
| Retired, Service Book with last office | Last office DDO |
| Retired, Service Book with Cadre Authority | Cadre Controlling Authority DDO |
What Changes For You
If your salary during 2008-19 was handled manually outside HRMS at any point, this order means your arrear DA gets computed through the system for the first time. The catch is that the entire process depends on your DDO; there’s no self-service application option.
Consider an illustrative case: an employee’s basic pay in 2010 was Rs 8,200, never entered into HRMS at the time. Once the DDO enters this figure now, the system calculates the gap between DA actually drawn and DA admissible under the applicable rate for that month, and that gap becomes the arrear payable. This is only a simplified example to show the logic; your actual amount depends on your Service Book entries and the DA rates in force during each period.
For retired employees, this matters especially because many never had an HRMS ID created. DDOs can now open one directly and settle dues without a separate application process.
Department: Finance
Source: https://finance.wb.gov.in/
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