Travelling Allowance Bill Preparation in WBIFMS | TA Bill Preparation for West Bengal Govt Employees

Last Updated on March 2, 2022 by WBPAY

Application and Preparation of TA bill in wbifms portal for Government Employees of West Bengal is a tricky and laborious job for both the employee and operator /dealing clerk. In this article showing the process of Travelling Allowance Bill Preparation in WBIFMS simply as much as possible. Please leave your valuable opinion in the comment box.

Apply for Official Tour from Employee Login

As an Employee, firstly you have to Apply for Official Tour from Employee login.

1. Open any web browser and go to the URL: https://wbifms.gov.in or CLICK HERE

2. Click On E-Services for Employees ⇒ Sign In

wbifms homepage

If you didn’t sign up CLICK HERE to know how to Sign Up.

3. Enter your Employee Id and Password and click on the Login button.

hrms employee login page

Update: To simplify the process excel template file is added

4. Click on My Application ⇒ Apply for Official Tour

Apply for Official Tour

5. Click on Add Row Button and Fill Departure and Arrival Details

Travelling Allowance Bill Preparation in WBIFMS
Travelling Allowance Bill Preparation in WBIFMS



6. After filling details you can directly click on save and Forward button or to forward letter click on Save as Draft button.

Inbox for my TA-TC-HTC-LTC

7. For farther modification / forwording the draft application go to My Inbox ⇒ Inbox for my TA/TC/HTC/LTC

8. Click on View Request icon

Modify Tour Application Request for TA bill

9. Unlock the Lock icon for modification, Click on add row option to add another journey details.

10. Click on Save and Forward button for Forwarding the Application

Forwarding Authority

11. Select the radio icon of Forwarding Authority

12. Click on Submit Button

Now the Tour Application Request has been forwarded to the Sanctioning Authority.

You can check the status of the application from My Inbox ⇒  Inbox for my TA/TC/HTC/LTC
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Approve Official Tour Application from HOO Login for Travelling Allowance Bill Preparation in WBIFMS

After getting the tour application request from the employee the Application needs to approve by the Head of Office.

1. Login with HOO/AA Id and Password.

hoo hrms application list

2. Select Role as HRMS HOO Approver

Switch roll hoo aa

The HOO Approver Home page will appear.

Inbox for ta

3. Click on TA/TC/HTC/LTC

4. Click on Inbox for TA/TC/HTC/LTC

5. Click on the button of View Request

Now you can view the Tour Application Request sent by the Employee.

hoo tour application reuest



6. Head of Office can edit this application by clicking the lock icon right after the journey details.

7. Click Save & Approve button for approving the Tour Request Application

After clicking the Save & Approve button the success message will appear confirming the approval with a Request Id.

Apply for Tour Diary and Claim on Official Tour from Employee Login

Now the application for official tour request has been approved by the authority. Now from employee login apply for Tour Diary and Claim.

1) Login with Employee Id and password on WBIFMS Portal.

2) Click on My Application ⇒ Apply for Tour Diary and Claim on Official Tour

Apply for Tour Diary and Claim on Official Tour

3) Select With Tour Application (as the employee already applied for it)

4) Select Application Id from LOV button of Application Id option

5) Click on the Search Button

Tour Diary

6) Click on Tour Diary tab

7) Fill Tour Diary Details

8) Click on Save Button

Important: Save each Tab before going to the next tab.

9) Click on Journey Claims tab

Journey Details

10) Click on the Red lock icon to Unlock

11) Enter all journey details

12) Click on the Save button

Update: To simplify the process excel template file is added download it and fill all details and then upload to Journey Claims

Download Excel Template for TA Journey Claim

Excel template file for ta bill wbifms
Accommodation Details for TA bill

13) Click on the Accommodation Details tab and enter the details if any.

14) Click on the Save button

Daily Allowances for TA bill

15) Click on Daily Allowance tab

16) Enter Daily Allowance details

17) Click on the Save button

18) Fill the details of other tabs if any and save it

You Can find the saved Tour Diary and Claim details at My Inbox ⇒  Inbox for my TA/TC/HTC/LTC ⇒ Claim Details

Forward claim details

19) If all the details are ready Click on the Forward button to submit it

Forwarding Authority

20) Select the radio button of the name of the Forwarding Authority.

21) Click on the Submit button
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Approve Tour Diary and Claim Details from HOO Login

Now the tour diary and the Claim details forwarded by the employee needs to be approved by the Head of office login.

1) Login with Head of Office id and password.

Claim status for TA bill

2) Click on  TA/TC/HTC/LTC ⇒ Inbox for TA/TC/HTC/LTC

3) Click on the Claim Status Tab.

4) Click on View Request Button Details button wbifms

Tour diary Approve

5) Click on Tour Diary

6) Click on the Checkbox of Select option

7) Click on the Save button (You can edit the details by clicking the red lock icon before save)

Journey Details Approve

8) Click on the Journey Claims Tab

9) Select all data by clicking the checkbox

10) Click on the Save button (You can edit data by unlocking the red lock icon before save).

11) In the same process Save other tabs like Daily Allowance Accommodation Details etc.

Approve details of tour

12) Click on the Approve button to approve all the details

If you are preparing the TA bill from operator login then you have to forward it to your HOO then HOO will Approve it.

1) Click  TA/TC/HTC/LTC ⇒ Report ⇒ Tour Application Report

Tour Application Request print

2) Enter Employee No.

3) Select Application No. from LOV button

4) Click on Generate Report button

5) In the same way, you can Generate Tour Diary Report

6) To Generate a Sanction report you have to provide a Sanction Order No, Date, Copy Forwarded to information and then Click on Save List

Sanction order generation

7) After Saving the details click on Generate Sanction order button again.

Generate report ta

8) Click on the Generate Report Button to download and print the sanction order.

Now logout from Head of office login.
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TA Bill Generation from DDO Login

Now the process of approving the Tour Diary and Claim details has been approved by the Head of Office (HOO). Now Drawing and Disbursing officer can create the bill on e-billing module of WBIFMS Portal.

Travelling Allowance Bill Preparation in WBIFMS
Travelling Allowance Bill Preparation in WBIFMS

1) Login with DDO Id and Password.

2) Open E-Billing module.

3) Click on Bill ⇒ Entry/Modify option

4) Fill all the bill details as shown in the image above. (Select bill type as TR-21)

5) Click on the Save button

6) Click on TR-21 button

Details of TR 21

7) Select HRMS option Select Application/claim no from LOV option.

8) Click on Get Details button

You will get all the details approved previously from HOO login.

9) Click on Final Save button (or you can Draft Save for approve letter.)

10) Click on Back button

11) Click on the ECS/NEFT button and enter the bank details of the employee.

12) Click on the Submit button to submit the bill to the Treasury.

13) Print all the details from Bill ⇒ Print option

Don’t forgot to print Part A details

Bill Print TA bill

Thank you for visiting this site.
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Watch Video Tutorial of Travelling Allowance Bill Preparation in WBIFMS

View: Daily Allowances Rate for Travelling Allowance bill

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3 Comments

  1. I have approved a tour with journey claims. Now I need to cancel and delete the approved tour request from my HOO Approver ID. But I cant. Now please tell me the process.

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